To collaborate with your colleagues or friends all you have to do is to share the link. HTML does have its place – mostly in what I would call “email publishing”, certain types of messages that are truly enhanced by visual representations, and for those that just can’t express themselves without bold, italics, color and who knows what else.īut if your message is in your words, there’s no reason for anything but plain text.If you're looking for an alternative to Google Docs real-time collaboration, but you also need HTML output, CKEditor 5 is a go! You can use it to comment on selected parts of the content, text, images, tables or suggest edits with its track changes feature. Make sure that the dropdown next to Compose in this message format: is set to Plain Text.
In Outlook, Click on the Tools menu, the Options item, and then click on the Mail Format tab. In my opinion, 90% of all legitimate email currently being sent in HTML or Rich Text could just as easily, and probably more effectively, be transmitted in Plain Text instead. As a bonus, your email will be smaller, faster to transmit and display, and much less likely to be erroneously flagged as spam. This completely eliminates the potential for the formatting problems we’ve been discussing.
I mean, really, how often do you need all the fancy formatting in your email? If you focus on the message, the text, then all you need is plain text. Recommendation #2: Use plain text messages, and stop sending HTML and Rich Text mail completely. You’ll still be able to send and receive HTML and Rich Text email, but Outlook will use it’s own, faster and more lightweight editor instead of firing up the 10,000 lb. Now, make sure that both the check boxes that reference Microsoft Word are UNchecked. It’s big, it’s slow, it’s overkill, and if you don’t know how to drive it just so, it can make one heck of a mess. Recommendation #1: stop using Word as your email editor. Using Word to edit email is like driving a Greyhound Bus to visit your next door neighbor. It is notorious for generating horrible and convoluted HTML. Or more to the point, I blame Microsoft Word. Using Word to edit email is like driving a Greyhound Bus to visit your next door neighbor. You should be able to, but ultimately you cannot. For example, you might not be able to indent one paragraph without indenting all paragraphs.
The problem, particularly when replying to a message that contains this convoluted mess, is that the editor you’re using to type and edit your reply, may actually not be able to properly decipher and adjust the existing formatting in a message. It may look simple on the outside, but inside? A convoluted mess. The instructions I mean are those that do things like indent, and place a bar next to this paragraph, or make this word bold, or embed a bulleted list within the message. These are the raw HTML instructions that you don’t normally see, but that cause the email to appear the way it does. I believe that the problem stems from very convoluted formatting instructions that are created within the message. I think I understand why it happens, and I definitely have some suggestions. All of a sudden, what I type doesn’t appear in the style I want it to, and for the life of me, I can’t whack it into shape. It’s a problem I commonly experience when replying to other people’s mail.
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